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The EVCIA Terms and Conditions

Last Updated: October 2025

1. Introduction

These Terms and Conditions (“Terms”) govern your use of the EV Cultural Impact Awards 2026 website and your participation in our awards programme. By accessing our website or submitting nominations, you agree to be bound by these Terms.

Organiser Details:

If you do not agree with these Terms, please do not use our website or participate in the awards programme.

2. Definitions

  • “We,” “us,” “our”: EV Cultural Impact Awards 2026 and its organisers
  • “You,” “your”: any individual or entity accessing our website or participating in the awards
  • “Website”: the EV Cultural Impact Awards 2026 website and all associated pages
  • “Nominee”: any individual, company, or product nominated for an award
  • “Nominator”: the person or organisation submitting a nomination
  • “Awards Programme”: the EV Cultural Impact Awards 2026 competition and all associated activities

3. Acceptance of Terms

By using our Website or participating in the Awards Programme, you confirm that:

  • You are at least 18 years of age
  • You have the legal capacity to enter into binding agreements
  • You accept these Terms in full
  • All information you provide is accurate and truthful

4. Website Use

4.1 Permitted Use

You may use our Website for:

  • Viewing information about the awards
  • Submitting nominations and applications
  • Accessing publicly available content
  • Contacting us through official channels

4.2 Prohibited Use

You must not:

  • Use the Website for unlawful purposes
  • Attempt to gain unauthorised access to our systems
  • Transmit viruses, malware, or harmful code
  • Scrape, copy, or reproduce content without permission
  • Impersonate another person or entity
  • Submit false, misleading, or defamatory information
  • Interfere with the proper functioning of the Website
  • Use automated systems to access the Website without our consent

4.3 Account Security

If you create an account:

  • You are responsible for maintaining confidentiality of login credentials
  • You must notify us immediately of any unauthorised access
  • You are responsible for all activities under your account

5. Awards Programme Rules

5.1 Eligibility

  • Nominations are open to electric vehicle manufacturers, designers, innovators, and related entities
  • Nominees must have made contributions to EV culture or technology relevant to the award categories
  • Employees and immediate family members of the judging panel and organisers may be excluded from certain categories

5.2 Nomination Process

  • Nominations must be submitted through official channels before published deadlines
  • All required information must be provided accurately and completely
  • Supporting materials (images, videos, documentation) must be owned by you or used with permission
  • We reserve the right to reject incomplete or inappropriate nominations

5.3 Judging

  • Judging will be conducted by an independent panel of experts
  • Judging criteria will be published on our Website
  • All judging decisions are final and not subject to appeal
  • We reserve the right to modify categories or criteria if necessary

5.4 Winner Notification

  • Winners will be notified via email or telephone
  • Winners may be required to verify their identity and eligibility
  • Failure to respond within specified timeframes may result in disqualification

5.5 Publicity and Use of Information

By accepting an award, winners agree to:

  • Participate in reasonable publicity activities
  • Allow use of their name, likeness, company logo, and winning submission in promotional materials
  • Attend the awards ceremony if reasonably possible (travel not provided unless otherwise stated)

5.6 Award Acceptance

  • Awards are non-transferable
  • No cash alternative is available
  • We reserve the right to substitute awards of equal or greater value if necessary

6. Intellectual Property Rights

6.1 Website Content

All content on our Website, including text, graphics, logos, images, videos, and software, is owned by us or our licensors and protected by UK and international intellectual property laws.

You may not:

  • Reproduce, distribute, or modify Website content without written permission
  • Use our trademarks, logos, or branding without authorisation
  • Remove copyright or proprietary notices

6.2 Submitted Content

When you submit a nomination or application:

  • You retain ownership of your submitted materials
  • You grant us a non-exclusive, worldwide, royalty-free licence to use, reproduce, and display your submission for awards-related purposes
  • You warrant that you have all necessary rights and permissions for submitted materials
  • You agree that submitted content may be published on our Website and promotional materials

6.3 Submitted Material Warranties

You warrant that all submitted content:

  • Is original or properly licensed
  • Does not infringe third-party intellectual property rights
  • Does not contain defamatory, offensive, or unlawful material
  • Complies with all applicable laws and regulations

7. Limitation of Liability

7.1 Website Availability

  • We strive to maintain Website availability but do not guarantee uninterrupted access
  • We are not liable for temporary unavailability due to maintenance, technical issues, or circumstances beyond our control

7.2 Content Accuracy

  • While we endeavour to ensure accuracy, we do not warrant that Website content is complete, accurate, or current
  • Information about nominees, products, and companies is provided for informational purposes only

7.3 Liability Limitations

To the fullest extent permitted by UK law:

  • We are not liable for indirect, consequential, or incidental damages
  • We are not liable for lost profits, data loss, or business interruption
  • Our total liability is limited to £100 or the amount you paid us (if any), whichever is greater

7.4 Exceptions

Nothing in these Terms excludes or limits our liability for:

  • Death or personal injury caused by negligence
  • Fraud or fraudulent misrepresentation
  • Any liability that cannot be excluded under UK law

8. Indemnification

You agree to indemnify and hold us harmless from any claims, damages, losses, or expenses (including legal fees) arising from:

  • Your breach of these Terms
  • Your violation of applicable laws
  • Your infringement of third-party rights
  • Your submitted content or nominations

9. Third-Party Links

Our Website may contain links to third-party websites. We are not responsible for:

  • The content or privacy practices of external sites
  • Any transactions you conduct with third parties
  • The availability or accuracy of linked sites

10. Modifications to Terms

We reserve the right to modify these Terms at any time. Changes will be effective when:

  • Posted on our Website with an updated “Last Updated” date
  • For material changes, we may provide additional notice via email or Website banner

Your continued use after changes constitutes acceptance of modified Terms.

11. Modifications to Awards Programme

We reserve the right to:

  • Modify award categories, criteria, or timelines
  • Cancel or postpone the awards ceremony
  • Change judging procedures
  • Alter submission requirements

We will provide reasonable notice of significant changes via our Website and email communications.

12. Termination

We may suspend or terminate your access to the Website or disqualify you from the Awards Programme if:

  • You breach these Terms
  • You engage in fraudulent or harmful activities
  • Required by law or legal authority
  • We discontinue the Website or Awards Programme

13. Privacy and Data Protection

Your use of our Website and participation in the Awards Programme is also governed by our Privacy Policy, which explains how we collect, use, and protect your personal data in accordance with UK GDPR.

14. Communications

By using our Website or participating in the Awards Programme, you consent to receive:

  • Service-related communications via email
  • Updates about your nomination status
  • Information about the awards ceremony and results

You may opt out of marketing communications at any time but will still receive essential service-related messages.

15. Governing Law and Jurisdiction

These Terms are governed by the laws of England and Wales. Any disputes arising from these Terms or your use of the Website shall be subject to the exclusive jurisdiction of the courts of England and Wales.

16. Force Majeure

We are not liable for failure to perform obligations due to circumstances beyond our reasonable control, including but not limited to:

  • Natural disasters
  • Pandemics or public health emergencies
  • War, terrorism, or civil unrest
  • Government actions or restrictions
  • Technical failures or cyber attacks
  • Strikes or labour disputes

17. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will continue in full force and effect. The invalid provision will be modified to the minimum extent necessary to make it valid and enforceable.

18. Entire Agreement

These Terms, together with our Privacy Policy and any other referenced policies, constitute the entire agreement between you and us regarding use of the Website and participation in the Awards Programme.

19. Waiver

Our failure to enforce any right or provision of these Terms does not constitute a waiver of that right or provision. Any waiver must be in writing and signed by an authorised representative.

20. Assignment

You may not assign or transfer your rights or obligations under these Terms without our written consent. We may assign our rights and obligations to any successor or affiliated entity.

21. Contact Information

For questions, concerns, or notices regarding these Terms:

Email: awards@evculturalimpact.com

We will respond to your enquiry within 5 business days.

22. Disputes and Complaints

If you have a complaint about the Awards Programme:

  1. Contact us at awards@evculturalimpact.com with details of your concern
  2. We will acknowledge receipt within 48 hours
  3. We will investigate and respond within 10 business days
  4. If unresolved, you may seek alternative dispute resolution or legal remedies

23. Awards Ceremony

If applicable:

  • Attendance at the awards ceremony may require registration
  • We reserve the right to refuse entry for security or capacity reasons
  • Photography and filming may take place at the event
  • Attendees must comply with venue rules and regulations
  • We are not responsible for travel, accommodation, or personal expenses unless explicitly stated

24. Feedback and Submissions

Any feedback, suggestions, or ideas you provide to us become our property and may be used without compensation or attribution. Do not submit confidential or proprietary information through public channels.

EV Cultural Impact Awards 2026

By using our Website or participating in the Awards Programme, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.

For any questions, please contact: awards@evculturalimpact.com